BY LAWS OF
HANCOCK AREA CHAMBER OF COMMERCE
ARTICLE I – NAME
The name of this organization shall be Hancock Area Chamber of Commerce.
The objectives of this organization shall be, by the concerted action of it’s members, to foster trade and commerce in and for the Village and Town of Hancock, Delaware County, New York; further, to encourage, develop and protect the commercial, manufacturing and industrial interests of said community, the general welfare thereof and of its inhabitants; to promote and encourage and more fully enlarge a friendly intercourse between business people therein and elsewhere; to protect, enlarge and provide for the collecting, persevering and disseminating of information among its members and to collect and distribute information of every kind for the benefit of said community.
Any business or professional or other person interested in the financial and commercial prosperity of Hancock may be a member. Memberships are divided into the following classifications: (1) Full voting and advertising membership - $50.00 annual dues; (2) Full voting membership - $25.00 annual dues and (3) Non-voting patron membership - $10.00 annual dues. Annual dues are payable each January 1st.
ARTICLE IV - MEETINGS
The annual meeting of the organization shall be held each January at such time and place as shall be determined by the Officers and Directors.
The President may call special meetings whenever in his judgment such meetings are necessary, and it shall be his duty to do so when requested in writing by five members.
Regular meetings shall be held monthly.
Ten percent (10%) of the voting members shall constitute a quorum for the transaction of business at annual, special, or regular meetings.
ARTICLE V – OFFICERS and DIRECTORS
The officers of this organization shall be President, Vice-President, Treasurer, and Secretary. They shall be elected for one year terms each January at that month’s regular meeting. Announcement and installation of Officers shall be at the annual business meeting each February.
The organization shall have no less than seven nor more than fifteen directors. The Board of Directors shall consist of these individuals plus the four current officers. The terms of the directors shall run concurrently with the terms of the officers. The election of directors will occur each January at that month’s regular meeting. The announcement and installation of directors shall be at the annual business meeting each February.
Vacancies among the positions of Officers and Directors may be filled by election at any annual, special, or regular meeting.
Election of Officers and Directors shall be by either show of hands or by ballot, whichever is desired by the majority.
The President shall appoint such committees as in his judgment are necessary and expedient for carrying on the business of the organization. Standing committees must be appointed for: advertising and promotion, activities and membership, and fundraising and finance. The president must also appoint a nominating committee no later than each November.
The Executive committee shall consist of the Chairman of the four standing committees and four currently serving officers.
The President shall be ex-officio member of all committees, and shall have the right to vote. He shall preside at all meetings of the organization and at Director’s meetings.
During the absence of the President, the Vice-President shall perform the duties of the President. During the absence of both, a temporary chairman will be chosen by those members present if no prior arrangements have been made.
The Treasurer shall receive and disburse all funds, and keep the same, subject to the control and direction of the Directors. Treasurer’s reports will be submitted at the regular monthly and annual meetings.
The Secretary shall do all recording and corresponding as required. The Secretary may be assisted by an appointed individual or committee.
ARTICLE VI – MISCELLANEOUS
These by-laws may be altered or amended by the affirmative vote of the majority of the quorum at any special or regular meeting so long as all members have been provided with prior notification of said amendments.
No member may oblige the Chamber of Commerce to any expenditure of funds, or commercial or political action, or make commitments of any kind for the Chamber of Commerce unless specific permission has been granted to that member to do so at an annual, special or regular meeting at which said permission was granted by a majority vote of a quorum.